Microsoft Teams will use AI to archive your meetings for Copilot analysis by default, plus 6 more changes

Microsoft says it’ll automatically archive your meetings using AI unless you manually turn off the feature. In addition, there are six major changes coming to Microsoft Teams in the next few weeks, including unfiltered live captions by default, notification presets getting granular controls, and delegated calls being locked.

Right now, Teams does not use AI to archive your meetings. You have to do it manually, and it works well enough. Some of you may not want to reference your previous meetings, but others do, especially if you just want to quickly review everything related to the call. We all have our own use cases for archiving meetings, or not archiving them at all.

In a post on the admin portal first spotted by Windows Latest, Microsoft says it’ll automatically begin archiving meeting files and generating insights using Copilot. The company says it’ll respect your “privacy,” but this feature is still being turned on to improve Microsoft 365 Copilot and Facilitator responses.

“Stored in tenant-owned SharePoint, archives are enabled by default with admin controls available before rollout in August 2026,” Microsoft noted.

Microsoft noted that not all meetings would be affected by AI-powered archive files. For now, only meetings where AI was turned on or where one participant has a Copilot license will be archived as .meeting files. Also, regardless of who has the Copilot license, the archive files will be saved to tenant-owned SharePoint, not in user storage.

Teams’ AI-generated archive files feature is supposed to help the rest of the AI integrations in the ecosystem. For example, when AI archives a meeting and automatically generates insights using Copilot, Facilitator can use the archive to answer future questions and reference it in upcoming meetings.

“In the future, Copilot will also use the archive to answer questions about meetings,” Microsoft explained. “Archive files cannot be modified, renamed, or moved.”

Microsoft won’t store your raw transcript in the AI-generated archive, and everything will be AI summaries, not your actual files.

If you do not want AI to archive your meetings and automatically generate insights, make sure you use the new “Meeting AI” toggle to turn off all AI features in your future meetings.

You can also turn off the feature “Allow AI to archive meetings with .meeting file generation” from Meeting Policies > AI Memory and Archive.

Teams testing granular channel notification presets

In late 2026, you’ll be able to customize how your channel notifications appear using three new presets. The first is all new messages, the second is mentions and replies, and finally, you have the “mute” preset. You can also use it to manage your tags, channel mentions, and team mentions for each channel.

The new granular channel notification settings will even let you control banner notifications for all of your channels.

Microsoft Teams will send separate event invites based on participant roles

Microsoft says it’ll let you send dedicated event invites based on the role, so attendees and presenters will have their own emails. Each organizer will get an email that helps them understand the roles of the participants in the event, and presenters will have access to a separate calendar invite as well.

This change begins rolling out in September 2026 and will become widely available by the end of October 2026.

Profanity filter to be disabled by default for live captions

Right now, live captions hide profanity by default, but this behavior will change in the coming weeks, as Teams will turn off the filter by default.

You can always choose to disable or enable it, and it will not affect your existing preference.

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